
Note
This document was created during Yoga Bear’s inception. The content no longer reflects the current organization’s goals or intentions.
Executive Summary
Yoga Bear is a volunteer based non-profit 501(c)(3) that incorporated in December 2006 in San Francisco, California. Founder and Executive Director, Halle Tecco, envisioned a synergistic way to bring yoga studios and instructors together with cancer patients and survivors, to offer free yoga instruction in the Bay Area. Yoga Bear has provided on-site classes to constituents at Kaiser Permenante, for events Like Relay For Life that is hosted by The American Cancer Society, and at Shanti’s L.I.F.E. Institute. Currently they work with 22 Bay Area yoga studios. To date, approximately 300 participants lives have been touched by this program. Yoga Bear also volunteers assistance for studios creating their own programs that offer free non-registration, on-site yoga classes for cancer patients and survivors. Yoga Bear, through their devotion to the well-being of cancer patients and survivors during and after treatment, creates a supportive community for its constituents.
Yoga Bear’s efforts to bring yoga studios in contact with the cancer community not only enhances the quality of life for the constituents, but also helps studios become exemplary role models within their own communities. Providing yoga instruction to those with limited incomes, due to treatment costs, is Yoga Bear’s top priority. Because of the success of the program, Halle Tecco is seeking funding to hire a Program Director with prior non-profit experience, particularly in the field of cancer and wellness programs. On behalf of Yoga Bear, she is seeking funding of $$$ to fill this part-time position.
Organizational Information
While interning at Columbia Hospital – St. Luke’s Roosevelt, Halle Tecco, Yoga Bear Founder, read an article about research concerning how yoga can benefit cancer patients. Now a financial analyst, Halle explains:
I naturally thought about the marginal costs involved in studios offering free spaces to those who could or would not have participated otherwise. It would cost a studio virtually nothing, yet make such a difference in someone’s life!
Because wellness programs like yoga are not covered by insurance; because of the heavy financial burden of cancer treatment; and because of the ease with which yoga studios can be involved, Halle created Yoga Bear.
The Bay Area proved to be the perfect location to start this innovative organization. Most recently Yoga Bear has extended to include two sister chapters in New York City and Washington D.C. Within a year it established 20 participating studios in the Bay Area and four studios in the newest addition in Washington D.C. By creating a collective of participating yoga studios, Yoga Bear offers convenient locations for its constituents.
Recipients must complete a screening process managed by Annie Valente, Participant Coordinator, to attain acceptance into the Yoga Bear program. First the recipient must fill out a “participation form” which in turn must be completed and signed by her or his physician. Once the screening process is complete, the recipient is matched up with the closest participating studio location. Miyoko Nida, a Hodgkin’s Lymphoma Survivor and Yoga Bear recipient, shares:
I am delighted to become a recipient of your service at Yoga Bear! I thank all of you for donating your time and energy to help cancer patients and survivors. I believe that yoga can benefit a cancer patient and survivor in many ways. Community building, physical as well as emotional support, and nurturing is essential to the healing process from cancer.
Yoga Bear has four board members: Halle Tecco, Founder and Executive Director; Kelly McGonigal, PhD Advisor and Yoga expert who teaches Yoga and Psychology at Stanford University, who offers support, advise, and contacts; Megan Keane, Yoga Instructor and Advisor with a BA from UC Berkeley, who teaches yoga to Yoga Bear participants; and Susan Tenby, an Advisor who is a 10-year cancer survivor and yoga enthusiast who connects Yoga Bear to local support groups and hospitals.
Volunteers include Michelle Wong, Event Coordinator, who manages community outreach and organizes charity yoga classes; Annie Valente, Participant Coordinator and medical student at UCSF, who screens patients for participation eligibility; Jennie Sikora, Intern Coordinator / Marketing Director and marketing and communication student at San Francisco State University, who solicits yoga studios for donations; Jeff Hammerbacher, Technology, who created and monitors the Yoga Bear website; and Emily Tan who serves as Community Outreach Coordinator.
Yoga Bear currently has 3 interns: Becky Tsang, Public Health Intern and student of Public Health at UC Berkeley, who markets programs to hospitals and support groups and is a participant recruiter, Kat Chen, and Wendy Chew. Chapter Directors are Michelle Robins, New York City Chapter and graduate of NY College of Pediatric Medicine, and Tracey Klien of the Washington D.C. Chapter.
Financial support has been contributed by the Western Athletic Club. Yoga Bear’s dedication to providing cancer patients and survivors with more opportunities for wellness and healing through the practice of yoga was the perfect compliment to WAC’s philanthropic mission statement, “We Enhance People’s Lives.” WAC was created in 1977 and is an established leader of wellness on the West Coast.
Other individual contributors are: Roger Saad, for legal advice; Andrea Stern from Satori Yoga who gives continued support and donation of space; Beth Steinberg, private donator; The Women’s Cancer Resource Center; Dr. Meg Jordan; Charlotte Maxwell Clinic; and Dr. Timothy McCall.
Statement of Need/Problem Statement
The U.S. Census Bureau’s 2008 Statistical Abstract web page, under Health Conditions and Diseases (172 Cancer—Estimated New Cases and Deaths by State 2007), shows that California’s New Cases of cancer in 2007 were estimated at 151, 300. Yoga Bear focuses on this community to offer a yoga lifestyle to supplement recovery and post-treatment. Even for those who will not fully recover from cancer, during treatment, yoga can offer alleviation of symptoms and relieve discomforts associated with treatment. A study done by Bower, Woolery, Sternlieb, and Garet supports evidence that yoga is benefiting cancer patients and being brought into their medical treatment:
Positive effects were reported in a variety of outcomes, including sleep quality, mood, stress, cancer-related distress, cancer-related symptoms, and overall quality of life, as well as functional and physiologic measures. As evidence for yoga interventions in cancer care accumulates, yoga is being incorporated into cancer programs and national symptom management guidelines.
For post-treatment patients and survivors of cancer it is important to be a part of a supportive community. It benefits them to engage in a physical routine that is gentle and accommodating for whatever level of recovery and strength they have at the time of involvement, with their physician’s approval. Concerning cancer treatment decisions, the American Cancer Society (ACS) has posted on its website information regarding yoga as a supplement to cancer treatment:
According to a report to the National Institutes of Health, there is also some evidence to suggest yoga may be useful when used along with conventional medical treatment to help relieve some of the symptoms linked to cancer…
Because the American Cancer Society and the National Institute of Health acknowledges the use of yoga as a companion to cancer treatment, this illustrates that there is a population of patients who seek information regarding this alternative. The ACS goes on to say , “Some cancer treatment centers even offer yoga in addition to standard medical treatment,” and that, “There is some evidence which shows that yoga can lower stress, increase strength, and provide a good form of exercise.”
Having cancer bears financial hardships (i.e., loss or suspension of employment, and health care costs), and because wellness programs like yoga are not covered under insurance it can be difficult for cancer patients to use their resources to participate in a yoga routine. This is more evident for low-income patients who have less financial means and higher socioeconomic stress factors related to the development of cancer. There are limited resources about yoga available to patients who might find this type of wellness care beneficial for their healing process.
To date, Yoga Bear has given 23 recipients (21 females and 2 males) one to six month yoga memberships for participating Bay Area yoga studios. Most constituents, approximately 300, have received yoga instruction through the previously mentioned on-site classes. Yoga Bear is still in it’s infancy. Because of the large number of cancer patients and survivors in the Bay Area, the amount of studio’s donating their space, the amount of interested participants, and the opening of the NYC, Chicago, and Washington D.C chapters, we are seeking funding to create a part-time Program Director position. We feel it is time to move forward with this to address the needs of our growing organization.
Goal
To provide cancer patients and survivors with the opportunity for wellness and healing through the practice of yoga.
Objectives:
• To hire a part-time Program Director by January 1, 2009.
• To give 65 new recipients 6 month memberships to participating yoga studios.
• To offer 40% more on-site classes within the next year.
Outcomes:
• Create the position of Program Director to run and manage participant and studio outreach, and to manage new chapters. The person who fills this position will be helping to establish a foundation for a Bay Area Headquarters. This will entail Yoga Bear to manage all programs, and reach constituents, more effectively.
• By generating 65 new recipients, we hope to serve a larger number of constituents who do not have the extra income to partake in a yoga routine.
• We plan on offering more classes at Kaiser Permenante, for the American Cancer Society,at L&LS, at Mount Sainai (NYC), and at Shanti to give more constituents the chance to practice yoga.
Methods
Since its inception, Yoga Bear has established a base foundation from which they aspire to expand from. To increase its reach into the community, it will:
• Create and fill the position for Program Director.
• Create effective outreach collateral.
• Inform the public through education and awareness.
By making these changes, it will be able to recruit more participants and increase productivity.
A) Staffing Yoga Bear
Yoga Bear has successfully run on 100% volunteer staffing since its inception. To expand Yoga Bear’s efforts, hired staff will be required in the next year. One part-time employee will act as Program Director. Because they are still a young organization, one person is sufficient to fulfill the responsibilities required at this time. The Program Director will manage San Francisco staff and outreach programs. This person will have to be a person who leads a yoga lifestyle or who shows interest in becoming involved in a yoga community. To address outreach activities, such as generating more participants, studio involvement, promotional writing, and educational outreach, Yoga Bear will hire stipend interns. Internships will last 6 months to introduce fresh faces and ideas into Yoga Bear bi-annually, while giving the intern a long enough experience to feel involved with the constituents and the organization.
To hire a Program Director they intend to put a posting on craigslist, and in Bay Area newspapers. In addition, to find interns, Yoga Bear will use SFSU’s Community Involvement Center which they are already an existent member of. Hiring of the Program Director will be handled by Yoga Bear Board Members. The first stipend internships will be offered to existing Yoga Bear interns and thereafter chosen by the Program Director.
B) Outreach Collateral
In order to generate a higher rate of participation, a new plan concerning written outreach and community involvement will be established. For support groups and events like Relay for Life, professionally written brochures and/or flyers expressing Yoga Bears mission, program information, and call to action, will be managed by Jennie Sikora, Marketing Director. 1,000 brochures and flyers are the estimated number for the remainder of this year. These will be distributed by those who volunteer for events.
C) Public Awareness Web Project
Yoga bear has created the first online resource center addressing research done in the field of yoga and its benefits for cancer patients. It is looking to expand the site to include more informative articles and scholarly journals and to inform the public of yoga benefits. This site will support caregivers, patients, physicians, yoga studios, and the general public. Time invested in this project will require research, further web development, web content, analytics, and a blog for participants.
D) Increase Participation
The intended target audience is the full spectrum of cancer patients and survivors–specifically those who have lower incomes. Physician involvement to refer Yoga Bear to patients, who otherwise may not be familiar with yoga, will be an integral part of generating higher participation numbers. Interested community support groups and related cancer organizations will also bear an affective voice for generating more participants.
Yoga Bear Timeline
1. Board Members will re-evaluate the program to identify a cohesive plan of responsibilities and duties that the new position of Program Director will require. (1 month)
2. Halle Tecco will lead hiring of new Program Director. She will place ads, follow up inquiries, screen applicants, and do the first round of interviews. Secondary interviews will be held by a meeting with all Board Members. After applicants have succeeded through both interviews, the board will decide, as a whole, which will acquire the position. (6 months)
3. New Program Director will meet with the 3 current interns to figure out if they would like to extend their time with Yoga Bear into the first stipend internships. Whomever decides to stay will be brought into the 6 month stipend internship. It will be the Program Director’s responsibility to fill remaining internship positions, with final approval from Halle Tecco. (expected within first 6 months of Program Directors hiring- 2nd half of fiscal year)
4. Create written collateral for outreach programs. Decide who will write and design collateral internally. Find company to print materials. (3 months)
5. Complete website construction with 10 new research articles, testimonial page, and blog for participants. Jeff Hammerbacher will work with Halle Tecco concerning design and presentation of information on the website. He will also create the new blog function. Interns will research articles and interview participants for testimonial page. (9 months)
6. Reach our goal of 65 new cancer patient and participants. (12 months)
7. Do an evaluation to assess successes and areas that need work (Final month)
EVALUATION
Halle Tecco and the Program Director will perform Yoga Bears evaluation. Halle will generate a budget report, an analytics report concerning website trends, and evaluation of grants received and fund raising efforts. The Program Director will submit an evaluation of volunteers and interns; participant numbers and statistics describing attrition and number of classes taken; satisfaction with program; Studio attrition and satisfaction; and a written report addressing Outreach tactics (which are effective and ineffective). They will then meet with the remaining Board Members to discuss proper steps to take concerning areas that are not successful and how to amplify those which are.
Currently Yoga Bear is ran on 100% volunteer work. Revenue will increase over the next year from grant proposal submissions, individual donors, and yoga classes offered in the Bay Area for a $10 donation. Sustainability will be included in our evaluation.
by Jennifer
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